eDMS is a cloud-based enterprise Document and Content Management system that can be used within a single function or deployed across your entire organization.
eDMS has all of the essential features organizations need to make their documents secure, organized and compliant right "out of the box". eDMS delivers essential, document, content and workflow management. Many standard features that come with the software are described below.
Search documents from a simple Google-like search or an advanced search using metadata. Save the searches to create reports whenever you need them.
Tight integration with Microsoft Office is provided that gives direct access from the document software to: Word, Excel, Outlook, PowerPoint and Vision.
eDMS Courier allows you to transmit documents for viewing or approving to people inside or outside the document management system. Courier is a “proof of delivery” system where unlike email it is a secure method of sending documents. With Courier, recipients are notified by email containing a secure link which is then fully tracked and logged in eDMS.
Document version control software provides: check in / checkout ability preventing documents from being overwritten or deleted as documents are updated by more than one party. All versions of a document are maintained by the software.
Users are able to check in and check out documents from the software from within Microsoft Office applications, using the Desktop Application or from anywhere in the world using the web interface.
Capturing metadata or "tagging" (key data about the document) is the key to successful search and document organization. The software has easy to use controlled document tagging insuring documents are classified.
Document to document linking builds parent or child relationships between documents and allows users to link and organize documents in logical groups. Linking provides the ability to create document shortcuts to documents frequently needed.
Metadata is automatically applied to a document when being added to a specific destination folder. Matter Centric filing is a feature / term commonly used in the legal industry.
eDMS tracks and records every user activity to ensure a complete audit trail of document activity in the software. This document auditing capability ensures compliance and protects intellectual property.
Email documents via attachments or links.
A well documented Web Services API allows direct integration with third party applications and flexible integration with existing back office systems. These web services are available to third parties to provide easy integration with other enterprise solutions and productivity applications.
User permissions and roles can easily and frequently be synchronized with Microsoft Active Directory users and worker groups.
Workflow for document reviews and approvals. Workflow can start automatically when the document is added to the system, or manually as needed.Fully automated document review and approval workflow for documents needing to be routed through several authors, reviewers and approvers.
Adobe Acrobat Sign isa part of the eDMS workflow and approval process with documents stored in the library.
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