Content Management should be easy, flexible, and more importantly, future proof. smartDOC helps users around the world get the most out of their content with tool set included and also helping to leverage their existing technology.
smartDOC overview
The features below allow you to manage content and automate with high accuracy, faster and less compliance risk.
Template Designer
Design templates in UI interactively making it business user friendly and no coding involved
Authoring Wizard
Simple user-driven interface with interactive wizard
Collaboration
smartDOC gives users greater control over the review process where multiple participants can review the same document at the same time. Reviewer module is web-based so it can connect all users involved in a collaborative project from virtually anywhere. Reviewer module is integrated with other smartDOC modules and solutions for a holistic approach to quality management.
Workflow
Integration with pre-built or customized workflows.
Content Approval
Ensure only the correct content and data is in approved versions
Text Libraries
Create, maintain and manage finalized reusable content.
Data and Variables
Variables at project, product and global level for dynamic run-time updates.
Dynamic Data Sources
Source the data you want to use whenever you need.
Data Integration
Use your existing data safely and securely.
Rules Engine
Automatelogical flow and conditional decision with rules built at document or global level. No coding involved
Advanced Publishing
Format and publish documents automatically using vast Word / PDF library
Bulk Operations
Create relatedgroup of documents efficiently and apply bulk data changes with interactive wizard for better control
Reporting
Apart from document flow tracking, check analytics for document and content process improvement
Flexible Integration
Integrate smartDoc with your systems, databases and document repositories.
Access Control & Office 365 / DocuSign integrations
Share documents, folders, sections or even the whole account with different permissions (Previewer, Viewer, Editor, Upload-only) to anyone you like. Use Okta or Active Directories for central user management.
Audit-Readiness
All documentation is in the same, easily searchable location. Users can easily provide documentation to auditors or allow auditors to have limited access to select documents in the system.
Adaptive and Agile – Supporting Content needs of Your Entire Organization
When it comes to delivering value on content and document management, software must be able to adapt in order to avoid expensive maintenance or upgrades. Content Management foundation should be flexible enough to handle exceptions, manage different type of content needs, and address the evolving requirements of the entire user community. smartDOC is made up of a unique set of technologies that provides the ability to adapt to the diverse content managementoptions required by organizations. This gives your company the agility to organizational shifts, competitive changes, constant content changes, and regulatory compliance mandates.
Specifically, smartDOC adapts to:
- People - the needs of the people involved in making decisions and driving workflow;
- Ecosystems - the front-end and back-end systems in your company as well as external including regulatory agencies; and
- Change - the inevitable changes in roles, responsibilities, policies, procedures, regulatory requirements, and new or modified IT systems.
To support adaptability and quick response time to changes, smartDOC offers a number ofcontent management tools to manage documents and data. Flexible user interfaces allow easy access so that these documents can be modified, content pieces reused, data embedded directly into documents from one central location. This usable, code-free interface makes it easier and faster to access and deploy changes to the process components.
Solution Key Capabilities:
Intuitive User Experience
smartDOC has a standardized architecture that reduces training. Users can interact with the workflows they have built, configure custom views, and manage forms, reports and dashboards all in one place.
Seamless Integration with Existing Systems
ViSU have bi-directional integration and can be configured to run with any existing systems you already have.
Responsive, Compatible and Multilingual
Use with a PC, Mac, tablet or mobile device on any HTML5 and CSS3 supported browser. Some modules and portals are Multilingual.
Dashboards and Reports with Business Intelligence
Visualize data with predefined or custom reports based on business needs to track progress of tasks or workflows. Data provided by smartDOC is visualized with any 3rd party BI Tool.
Agile and Reliable
Composed Process Solutions offer speed with fast market response to changing conditions and regulations, with reliable solution performance at scale.
Automated Workflow Engine
The workflow engine manages the whole workflow. Changes can easily be made to process parameters and requirements without IT involvement, and the architecture allows for automatic upgrades.
Collaboration and Roles
Users can initiate workflow processes or work on ones that were assigned to them. Users engage with tasks and approvals, and process managers can analyze, identify bottlenecks and optimize the processes, and the status of the process is always transparent.
